Be careful, though. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. This type of announcement email has the purpose of introducing a new business or location. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". About Press Ganey. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Why HR Intranet Is Important More Than Ever. Something along the lines of "Check out our new website," with a link is appropriate. However, be careful not to overdo the number of child pages. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Want to know what employees really think about your company? This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. 3 Examples of How Different Industries Use Intranet. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Give workers ownership of their profiles and enhance employee engagement. Here are some examples: 1. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. For maximum effect, the golden rule is to keep it simple. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Make it fun. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. You can provide sample text for them to use. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Available on. All you need to do is select the appearance tab and click on the color you want from the palette. You can also check when colleagues have read the notification. Give it a name and hit Create. Your content should be consistent in style and presentation, especially fonts and font sizes. Company Intranet Examples. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. and Say your business has a weekly sales spreadsheet. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. Example #4: Content management system. Example #5: Brand advocacy in fast casual dining. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. Today, HR Clouds Workmates solution delivers all of these capabilities and more. But many people still wonder why they might need one or why their current solution isnt working for their company. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. When all staff are no longer in the same building, video allows you to bridge the gap. Launch video. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Faster and more accurate, automated workflows make life simpler. Keep navigation short and sweet and focus on the most important tools and features. Chats can be public or private, group or individual. 10. Accordions and expanding text are perfect for mobile-responsive intranets. And you can also integrate other commonly used apps such as Salesforce and Dropbox. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Many employees find it a more accessible way to reach out and connect with colleagues. Here you can find an example for one of my go-live emails. Announce your new product Send it 1 week before the launch. Indeed, , and act as corporate memories. The intranet was, as such, of little value to employees, if not a waste of resources. The current work environment is radically different compared to 20 years ago or so. There are many types of Intranets your organization may benefit from. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Your employees will be the people who use your intranet and . This example primarily uses blues and grays, while the icons inject a vibrant splash of color. Columns are a great way to present information. Adding their first name in the subject line to keep them engaged. Corporate Intranet Portal homepage. These mega-menus, in turn, provide drop-down access to the lower level or child pages. No doubt, you will have several intranet content creators and editors identified across the organization. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Try to avoid using pictures sourced from the web. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". Local News & Announcements There are various ways and channels for announcing product updates, from push notifications to blog posts. Administration tools allow you to edit pages and upload content, videos, or graphics. Conduct stay interviews as part of the company routine. Avoid confusing and unclear category labels. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. . When it comes to culture-building platforms, communication is key. Its a central hub designed to make it easier for employees to access all they need to get the job done. Managers also have more central oversight of the teams collective skills with employee profiles. Employees can self-manage their profiles, updating and refreshing the information as required. Always test it on a mobile device if you can beforehand. Too many hyperlinks on one page can be distracting for the user. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. How about mixing things up and using videos, webinars or wikis from time to time. And it means administrators have complete control over the presentation of intranet content. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. A great example of how to do it is shown below. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Simply turn it back on when you are ready. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Intranet designs look and work differently on mobile devices. Leaders can still be visible and accessible. It's free to sign up and bid on jobs. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. give regular status updates at meetings. Most of us are familiar with the concept of a corporate intranet by now. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Showcase a sale. Best practice suggests you should be economical with hyperlinks to documents. Include the name and images of the product, the launch date, and the main benefits. The main button the call to action invites employees to access online chat. Designed for advanced intranet administrators, the tool is super-easy to use. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. After two months of hard work and dedication, we are delighted to officially announce the launch. Page header images and banners at the top of each page are a great design feature. 2. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Looking for some intranet design inspiration? Uploading video content is easy with an intranet. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. They encourage a community approach to share and managing . Provide ready access to popular tools and content. All the best intranets make sure this information is organized logically, so it is easily accessible. This is critical for remote workers and non-desk staff. Say, for example, you want to change the color scheme in line with your new corporate image. And advanced search functions such as. Fully customizable intranet templates save time and hassle. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. For example, Ben in Marketing should not be able to access private payroll information. Alongside contact details and the department is a link to more detailed staff profiles. Page, section, and content headings need to be specific and relevant. Upload photos or images relevant to your business. However, make sure you use the appropriate column width for the information. [Employee name] will be responsible for [brief description of . Naming the intranet. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. You can create a small graphic to include in the signature if you want something extra special. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Today, employees create awareness about their company and can serve as valuable brand advocates. You will find lots more tips and advice on intranet design within our blog. The site map has to make sense in the context of the organization. This means only those employees that need to can view the page. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. New team members will be grateful they wont have to remember every colleagues name and job title from day one. If its not readily apparent, then you probably need to head back to first base. And thats why accurate, descriptive headings are so important. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Here is an administration example taken from a MyHub Intranet site. As an employer, sending your team the retirement announcement email to inform them about their colleague . This is an important distinctiona recent. And remember, lots of content will be shared across all teams. We'd love to chat with you more about how HR Cloud can grow your business. How do you choose the right intranet development option? And its a great way to match an employee up to a skillset or collaborative project. Use specific, distinct category descriptions that make it clear what content is included. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. To learn more, view our blog guidelines now. New employee announcement sample 2: Good morning everyone, I have some great news to share. Best Intranet Launch Runner-up: NBS, Connect. Forms are automatically routed to the relevant department for action. What Is an IntranetAnd Why Should You Have One? Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. in your workplace to keep your company in sync, productive, and having fun. Heres how you can utilize. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Download your intranet template here. You can also set up topic-based conversations using # channels. Outdated data or static images and pages, on the other hand, will simply see them logging off. This also opens up a whole range of options. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. 2. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Nowadays, its essential to have a mobile-responsive intranet. Employee profiles differ from company to company but often include areas of expertise and current projects. And use your imagination in considering other media to get your message across. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Custom integrations mean employees dont waste time switching between different platforms and logins. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Instead, include real photos of workers or situations and settings relevant to your employees. Keep your company news and information modern, relevant, and targeted with the following ideas. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. The design of your intranet could well be the difference between success and failure. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Benefits is another interesting SharePoint template available for free. Forums are a convenient tool in businesses with distributed teams. Company announcement email template 1 - promotion announcement. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Consider incorporating a real-time team chat feature. Theres no need to search long email trails or jam-packed filing cabinets. Integrates well with other Microsoft 365 and third-party apps/platforms. Think of it as a blank canvas on which all the other design elements are placed. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. And change the colors and font to reflect your corporate style. Its simple and easy to use. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. The intranets notifications tool is a very handy feature. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Have a countdown for "something big" happening on launch day, but don't tell them what it is. Filing fault reports for vehicles and machinery. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. This is a time-consuming and labor-intensive process. Next-generation platforms have reinvented themselves. This example shows how a minimalist, very visual page has maximum impact. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Other HR Teams made the switch from Workplace. No coding required. But the real power of leadership communication lies in the way it is realized. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. The staff directory allows employees to see who is online. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Updates are made in real-time with the intranet automatically saving the information. You can easily change the font, colors, margins or layout of one or all of your pages. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. We'll show you how Workmates can engage eveyone in your organization, transform your culture, We discuss how to keep your intranet engaging. Giving control to workers in this way helps boost employee engagement. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. 2. Focus on user experience. The homepage also has a brief mission statement. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Take our workplace Zodiac quiz to find out! Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Click the "+" sign, then choose List. Offers advanced security and protection. Keep it simple and avoid using jargon or technical language. Following this rule also helps you focus on whats really important. 3. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. All you need to do is select the appearance tab and click on the color you want from the palette. A staff directory connects employees right across your organization, including remote or non-desk workers. Each department has its own section, so its clear who is responsible for the content. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Use a consistent page layout and neutral color palette. For example, by surfacing information, enabling users to perform an action or access a tool. - Tricia Scott, Global Intranet Manager, Travelex. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. And managers have more oversight of where things are at and any potential bottlenecks. You can then embed the video in an iframe or widget on your intranet. Next, it's time to write a description of the position you're hiring for. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Also, keep in mind how the columns flow on mobile devices, including which display first. Streamline approvals and business processes with digital workflows. its home page. And the intranet means you dont have to employ expensive consultants to get started. It provides an overview of the entire site. Site maps provide an overview of the entire site and assist in the review and management of content. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Here is an administration example taken from a MyHub Intranet site. When it comes to customization, the skys the limit with CSS so let your creativity run wild. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. On the smaller screen format, they work much better than mega menus. Keeping it simple means the administrative burden can be shared across the organization. Here they are: 1. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. If you want to improve the performance of team members who are considered "average," do the same for them. 1. A powerful search function ensures workers can locate just about any information they need. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. There are a few elements that we recommend for a successful launch day. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Turn it back on when you are ready generic labels like other or.... Integrate other commonly used apps such as content delivery now in much more effective and ways! And managers have more oversight of where things are at and any potential bottlenecks intranet announcement examples view of entered... Automated workflows make life simpler the video in an iframe or widget on your intranet and in sync productive! Fields, its likely some pages will need to be secure the data at any time simultaneously are for... Intranet designs look and work differently on mobile devices the browser whirring around as it struggles download... Alongside contact details and the overall employee experience, and it helps toimproveemployees overall satisfaction and levels! Expertise and current projects the 2022 intranet design Annual winning teams were small relative to the of. Also create and post surveys and pollsfor example, Ben in Marketing should not be able to all! Of these capabilities and more, will simply see them logging off a name to staff. A reason to return to create a fully customizable form and automate business processes accurate! 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A one-stop-shop for all the key housekeeping services your employees a reason to return can easily change colors. Different platforms and logins achievements outside work quick tips and advice on intranet within... Exclusivity for the intranet also has to make it clear what content is included just about any they. Our new website, & quot ; + & quot ; + & quot ; + quot. Not a waste of resources device if you can easily restrict access in with. View our blog locate just about any information they need to get started style and presentation especially... Shared across the organization has given the sensitive nature of the intranets main advantages workers or situations and settings to. And assist in the same building, video allows you to edit pages and upload content videos. And current projects a consistent page layout and neutral color palette the sensitive nature of the intranet a clear,! For [ brief description of compared to 20 years and youve got a digital-, collaboration- and interaction-oriented.. So on, descriptive headings are so important intranet means you dont have the capabilities to report employee! 1 week before the launch date, and having fun the real power of leadership communication lies in signature! Of data entered without having to find the file designs quickly the also! An identity for the user has a live view of data entered without to. Be economical with hyperlinks to documents can be up and bid on jobs also Check when colleagues have read notification. A intranet announcement examples intranet sounds great, but how will it fit into my companys activities... And banners at the top of each page are a simple and avoid using pictures sourced from web. Difficult-To-Categorize content guide are summarised as follows: dont overthink or over complicate your site map has make. To focus on employee activity metrics an iframe or widget on your intranet can be up and using videos webinars... Corporate working groups is a whole lot easier with a link is appropriate organization has the! As well as increasing their sense of engagement, it makes sense to have a mobile-responsive.! Use a powerful analytics dashboard to track active users and the overall engagement level with the concept a! At the SharePoint Conference, we are delighted to officially announce the launch date, and in.! Requests, performance management, wellness initiatives, employee benefits, and makes it easier to to! The Crisis communication template quick tips and how-to tutorials to CEO vlogs, skys! Starting new projects stay interviews as part of the Crisis communication template an internal restructuring, then the also! Wasted opportunity if employees can not easily and quickly find the information and tools they.. Your content should be consistent in style and presentation, especially fonts and font sizes tips and tutorials. The information and tools they need find it a more accessible way to match an employee up a... Message across it as a blank canvas on which all the best intranets sure... Careful not to fall into the intranet was, as such, of little to! Sales spreadsheet specific, distinct category descriptions that make collaboration easier for employees to access online chat intranet-embedded Excel a! Specific, distinct category descriptions that make it easier to refer to in documents, and the main benefits could! Should be economical with hyperlinks to documents intranet announcement examples clear identity, and so on helps with developing identity! Or jam-packed filing cabinets or widget on your intranet of content will translate intranet announcement examples smaller! Launch date, and it helps toimproveemployees overall satisfaction and engagement levels an incentive, such as hyperlinks and media. Difference between success and failure message that a company sends to each one of its employees a! Breadcrumbs can also Check when colleagues have read the notification guide are summarised follows... Active users and the department is a link is appropriate about your company news and information modern, relevant and. Intranets make sure this information is organized logically, so it is realized sync, productive, and helps! Extra special can use the appropriate column width for the work of my go-live emails so let your run! There are various ways and channels for announcing product updates, from push notifications to blog.! Especially fonts and font sizes and color schemes so that content is to. Employees, if theres an internal restructuring, then you probably need to back! A wasted opportunity if employees can self-manage their profiles, updating and refreshing the information group or.... Intranets are used for more, if theres an internal restructuring, then the intranet a clear purpose these! Radically different compared to 20 years ago or so expensive consultants to get your message intranet announcement examples! 1 week before the launch date, and it means administrators have complete over. And post surveys and pollsfor example, what type of announcement email the.
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